Executive Virtual Assistant

Our Executive Virtual Assistants provide high-level administrative, communication, and strategic support to ensure your business operations run smoothly and efficiently. From managing your calendar to preparing reports, they serve as your right hand for productivity and growth.

🗓️ Calendar & Schedule Management

Manage the executive’s calendar with precision and confidentiality
Schedule meetings, appointments, and travel blocks efficiently
Set up reminders and prevent time conflicts
Coordinate across time zones seamlessly
Send daily or weekly calendar summaries
Prepare meeting agendas and follow-up notes

💬 Email & Communication Management

Manage and organize executive’s inbox efficiently
Draft, proofread, and send professional correspondence
Maintain tone consistent with executive’s brand voice
Follow up on pending or delegated messages
Screen and redirect inquiries appropriately
Maintain folder and tagging systems for quick access

🧾 Administrative Support

Prepare, edit, and format reports, proposals, and presentations
Manage and organize digital filing systems
Handle confidential documents with discretion
Update CRM and contact databases regularly
Create SOPs and internal playbooks
Conduct research on industry or client trends

💼 Task & Project Coordination

Track and manage ongoing projects effectively
Assign and monitor delegated tasks
Create dashboards and progress reports
Ensure deadlines and deliverables are met
Coordinate with departments for accountability
Schedule regular review sessions and check-ins

🧍‍♂️ Client & Partner Coordination

Schedule and organize client or partner meetings
Prepare briefs, reports, and presentation decks
Maintain CRM with updated client information
Send follow-up or thank-you communications
Coordinate client appreciation events or calls

🧳 Travel Planning

Book flights, hotels, and transport efficiently
Prepare detailed itineraries with all key info
Handle travel reimbursements and receipts
Coordinate meetings during travel periods
Sync travel details with the executive’s calendar

📈 Reporting & Data Management

Create executive summaries and dashboards
Generate weekly or monthly reports
Track KPIs, revenue, and performance metrics
Prepare data for board or investor updates
Maintain analytics and survey results

📞 Meeting & Event Coordination

Schedule and coordinate internal and client meetings
Prepare materials ahead of time
Record meeting minutes and key takeaways
Send post-meeting action summaries
Assist in organizing company events and webinars

🧠 Strategic & Executive Support

Assist the executive in prioritizing key goals
Draft talking points and meeting presentations
Conduct research for strategic decisions
Handle confidential matters with professionalism
Anticipate needs proactively
Serve as the bridge between the executive and team