Name: Virtual Assist Pros
Address: Purok 2B, Pigdaulan, Butuan City, 8600, PH
Telephone: +1-254-244-2568
Price range: $$

Real Estate Virtual Assistant

Our Real Estate Virtual Assistants provide expert support to agents and brokers through organized lead management, listing updates, transaction coordination, and effective communication with clients.

📋 Administrative Support

Database Management: Organize client information, listings, and spreadsheets.
Email Handling: Respond promptly to client and lead inquiries.
Scheduling: Book appointments, showings, and open houses.
Documentation: Prepare contracts, disclosures, and agreements for signature.
Reminders: Track key follow-ups, deal milestones, and important dates.

🏠 Listing Management

Property Listings: Create and manage listings on MLS, Zillow, and Realtor.com.
Content Preparation: Organize property descriptions, photos, and key details.
SEO Optimization: Write engaging, keyword-rich listing descriptions.
Status Updates: Update property status across all listing platforms.
Performance Tracking: Monitor and report listing performance analytics.

💬 Client Communication & Lead Management

Inquiry Handling: Respond professionally to buyer and seller messages.
Lead Qualification: Assess leads based on client-provided criteria.
CRM Management: Update and track leads in systems like Follow Up Boss or Zoho.
Follow-ups: Send personalized emails or texts to nurture relationships.
Appointment Scheduling: Arrange consultations or showings for qualified leads.

📞 Cold Calling & Prospect Outreach

Outbound Calls: Contact FSBOs, expired listings, and new leads.
Introductions: Present the agent’s services and build rapport.
Data Verification: Confirm and update client contact details.
Appointment Booking: Schedule listing presentations and evaluations.
CRM Logging: Record call notes, follow-up dates, and outcomes.

📑 Transaction Coordination

Document Tracking: Manage all contracts and disclosures from start to close.
Communication: Liaise with lenders, escrow, and inspectors.
Compliance: Ensure all paperwork is accurate and filed correctly.
Reminders: Notify agents of upcoming tasks or deadlines.
Closing Reports: Prepare final summaries and checklists for records.

📊 Reporting & Performance Tracking

KPI Reporting: Track calls, appointments, conversions, and leads.
Listing Analytics: Review ad performance and engagement metrics.
Weekly Reports: Summarize agent activity and lead flow trends.
Performance Review: Identify areas for script or targeting improvement.